The execution period commences once E3S Consulting, LLC steps on to the site, until E3S Consulting, LLC locks the doors and gates, the project is formally complete, and the facility is closed. Execution includes work performed in the following areas: Planning and preparation, ESH, logistics, tooling, machine moves, metrology, quality equipment, engineering equipment, record sorting and archiving, office clean out, IT decommissioning and data recovery, utilize remaining product hardware and performing leadership responsibilities.
Planning and Preparation: Review site plan. Support a transition schedule and refine said schedule after work begins. Know the internal and external resources, both financial and human, available to complete the job. Understand risks of project. Determine project critical needs vs. wants. Arrange recycling and trash roll offs necessary to properly support the project.
Safety & Environmental: Ensure all safety and environmental transition work is performed within legal and company requirements. Items related to safety include PPE, cordons, forklifts, cranes, Lock/Tag/Try, lifting, hand safety, Health and Safety records, host safety meetings to ensure compliance to requirements, drive safety messages of zero harm, ensure a strong safety culture is properly maintained during entire transition.
Items related to environmental include: Waste segregation, recycling, hazardous waste handling and transportation preparation, lab packs, scheduling pickup with the hauler, completing all required reporting and permitting activities, cancelation of discharge permit, manage third party cleaning companies, schedule waste pickups, capture usage and submit Tier II and Form R report, submit wastewater discharge information through the USEPA Central Data Exchange, wastewater program inspection preparation, host wastewater discharge inspection with the regulator.
Logistics: Determine transportation needs for equipment through familiarity of equipment type, dimensions, and number of pieces. Order proper number and size of skids that are stamped with heat treated wood (cross border). Secure equipment and supplies to crate and/or pallet equipment. Order appropriate tractor trailer according to load. Complete Bill of Lading. Generate load nomenclature. Facilitate fair market and capital value of material being sent by having it evaluated through the Finance department. Interface with national and cross border colleagues to ensure they are prepared to receive load. Coordinate with cross border contacts to generate the required proforma shippers and required shipper without reference. Facilitate transit requirements with internal shipping department relative to shipping items via FedEx, UPS and/or USPS. Track all shipments that leave the site. Interface with logistics company. Direct contract services. Interface with internal Export Control colleagues.
Tooling/Fixturing: Secure tooling inventory list. Determine which tooling needs to be sent to the receiving site or be recycled. Gather all tooling within the site. Stage all tooling within the site. Sort the tooling by military, government owned or commercial. Generate spreadsheet of tooling found, using the tooling numbers indicated on the tool. Forward the spreadsheet to receiving site to secure validation to send. Update spreadsheet based on the receiving site’s request. Secure tooling to wooden skids. Order the appropriately sized truck and trailer for the job. Send tooling to receiving site.
Machine Moves: Perform a site audit of current machines. Determine the prioritization and sequencing of machine moves. Understand the level of care that needs to be given to each machine. Select the proper experts that will clean and prepare machines for transport. Utilize inhouse or outhouse millwrights for machine moves, which could include PITs and cranes. Based on machine specifications, select the necessary type of transportation (e.g. trucking) needed for machine transport. Properly affix, secure, and cover machine on transport vehicle. Ensure the load is delivered to the receiving site as expected.
Leadership: Brief operations executive leadership on project status. Brief ESH executive leadership regarding sensitive environmental and safety issues. Act as a facilitator and a leader that can be trusted by all parties. Lead maintenance and facility teams. Function as the ad hoc site leader. Report to a highly matrixed organization during a single project, some of which are cross border. Participate in site walk throughs with potential purchasers of the location. Interface with company workers that prepared the site for closure. Discuss workers’ concerns regarding their future relative to site closure. Interface with site subject matter experts to determine how to address ambiguous situations. Make decisions based on what is best for the business and the employees. Participate in weekly transition meetings as scheduled. Perform miscellaneous tasks as required.